Zoom Rooms Digital Signage with Azulle

By Support

Are you looking to take your conference room experience to the next level? Zoom Rooms Digital Signage and Azulle mini PCs are an innovative duo transforming your conference room into an immersive experience.

Zoom | Azulle

With Zoom Digital Signage, you can share images, videos, and websites on your Zoom Rooms screen when Zoom meetings aren’t taking place. This advanced software also allows the creation of an exclusive digital signage room, without having to launch a full Zoom Room setup.

Zoom Digital Signage can be timed to be displayed around scheduled Zoom meetings with pre-selected images and websites. With this software, you can create a personalized or targeted experience for your team or guests in your office, providing a chance for storytelling, serving ads, and more. Signage displays can also be used to greet meeting attendees with a theme centered around the topic of the scheduled meeting. Additionally, you can display employee milestones, birthdays, and success stories to drive engagement and boost company culture. 

Smart Ways | Azulle

To setup Zoom Rooms Digital Signage, you can follow Zoom’s guide in addition to ours below!

Setup your PC and Prepare your Digital Signage Content

Setup your Azulle mini PC for video conferencing using our easy-to-follow guide.

  1. Connect your mini PC to your HDTV display.
  2. Connect your accessories.
  3. Download Zoom Rooms application onto your device:
  4. Account owner, admin, or role with edit access to Zoom Rooms
  5. Zoom Rooms for digital signage: recommended hardware
  6. Zoom Rooms for macOS version 4.1.5 (33237.0924) or higher
  7. Zoom Rooms for Windows version 4.1.5 (33237.0925) or higher
  8. Zoom Rooms for Chrome OS version 3.6.2895.1130 or higher

Prepare your images or videos using the Zoom Rooms Digital Signage specifications:

Image specifications

  • Format: JPG/JPEG or 24-bit PNG,1920px by 1080px
  • Minimum width: 960px
  • Maximum width: 1920px
  • Minimum height: 540px
  • Maximum height is 1920px
  • Maximum image size: 15 MB

Video specifications

  • Format: MOV, MP4, AVI, WMV, or H.264
  • Maximum video size: 1GB
  • Recommended resolution: 720p or 1080p

Enabling and Disabling Digital Signage

Once you have completed the installation process and uploaded your digital signage content, you’ll be able to disable and enable the signage display feature by toggling the setting in the Digital Signage tab. If you need to temporarily disable digital signage, your content and settings will be saved for future use.

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Room Management then Zoom Rooms.
  3. Click a location, floor, or room in the left-side hierarchy. For example, if you want to edit all rooms on a particular floor, click the floor name in the hierarchy.
  4. Click the Edit button next to the location, floor, or room name.
  5. Note: To edit all rooms in the account, select the first option in the hierarchy with the HQ icon, then click Account Settings.
  6. Click the Digital Signage tab.
  7. Verify that the Digital Signage toggle is turned on.

Uploading to the Content Library

Images can be uploaded to the content library and saved for use at a later time, and then added to specific locations, floors, or rooms where you want to display them. It’s important to note that when you upload content to an individual room, floor, or location, the content will only be available to where it’s been uploaded. If added to the content library, it is available across the entire account. Click here to learn how to add content to a specific location, floor, or room.

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Room Management then Digital Signage Content.
  3. In the top-right corner, click Add then Add Content.
  4. Select the type of content you would like to add:
  5. My Computer: Upload a JPG/JPEG or PNG file from your computer.
  6. URL: Enter a URL to display a website; for example, http://zoom.us. You can also enter a URL from a video streaming service to display an external video.
  7. Click Add Items.
  8. The items will now be in your content library and you can add them to a location, floor, or individual room.

Creating a Digital Signage Playlist

Digital content can be easily managed by creating a centralized digital signage playlist of images or videos, then applied to several locations at once.

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Room Management then Digital Signage Content.
  3. Click Add then Create Playlist.
  4. Enter a name to help you identity the playlist, then click Create.
  5. Click Choose Files to upload images or video to your playlist. You can also click and drag files from your system’s file manager.
  6. Click Add Item when you’re done adding items. You can add or edit the item later on if needed.
  7. You will see a preview of your playlist.
  8. Click the Publish Playlist tab.
  9. Select the locations or rooms you want to apply the playlist to, then click Publish.

Setup an Exclusive Digital Signage Only Room

You can set up a “digital signage only room.” This type of setup doesn’t require a Zoom Rooms license, but can still be used to join a meeting, be invited to a meeting, or share a screen with the room. The only feature it cannot do is start a meeting.

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Room Management then Zoom Rooms.
  3. Click Add Room.
  4. Enter the room name.
  5. From the Room Type menu, select Digital Signage Only.
  6. Click Finish or Save & Add Another.

Let’s launch your Zoom Rooms Digital Signage!

The Azulle Access4 with Zoom comes ready for plug-and-play with Zoom pre-installed on the device. Stream conference meetings, and deploy Zoom Rooms Digital Signage all from the same digital signage player.

Our local team of experts are ready to help you upgrade your conference room experience with a reliable, cost effective mini PC with Zoom.

azulle.com/contact

786-233-6769 (ext.2)

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